Processing of (personal) data by the entity in charge of the online application process

Processing of (personal) data by the person responsible for the online application procedure

1. General

We provide you with this data protection declaration, which relates exclusively to the data collected as part of the online application process, in order to inform you about how we handle your personal data collected by us as part of the application process.

2. Responsible party

The responsible body in the sense of data protection law is:
ATEM SD GmbH
represented by the managing director: Daniel Winkler and Dr. Karl Bertram
Birkenweg 5, 42781 Haan, Germany
Phone: +491737859627
E-mail: daniel.winkler@atem.bio

3. Personal data in the context of the application process

Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not (un)indirectly associated with your real identity, on the other hand, is not personal data.

4. Principles and purposes for processing personal data in applications and in the application process

If you apply to us electronically, i.e. by e-mail or via our web form, we will collect and process your personal data for the purpose of processing the application and carrying out pre-contractual measures.

By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application.

In particular, the following data is collected:
Name (first and last name)
E-mail address
Telephone number
LinkedIn profile or Xing profile
Channel, via which you became aware of us

You also have the option of uploading relevant documents such as a cover letter, your resume, and references. These may contain further personal data such as date of birth, address, etc.

Only authorized employees from the HR department or employees involved in the application process have access to your data.

The legal basis for the processing of your personal data is the fulfillment of our (pre)contractual obligations in the context of the application process within the meaning of Art. 6 para. 1 sentence 1 lit. b. DSGVO. Furthermore, the legal basis is our legitimate interest Art. 6 para. 1 lit. f. DSGVO, insofar as data processing becomes necessary for us, e.g. in the context of legal proceedings. If you voluntarily provide us with special categories of personal data within the meaning of Art. 9 (1) DSGVO (e.g. health data, severely disabled status or ethnic origin) as part of the application process, the legal basis for the processing is Art. 9 (2) lit. b DSGVO. If we request special categories of personal data within the meaning of Art. 9 (1) DSGVO from you as part of the application process (e.g. health data), the legal basis for the processing is Art. 9 (2) a DSGVO.

The data you provide as part of the application process may be further processed by us for the purposes of the employment relationship in the event of a successful application.

If your application is not successful, your data will be stored for a period of 90 days beyond the end of the application process. This is usually done to fulfill legal obligations or to defend against any claims arising from legal regulations. Subsequently, we are obliged to delete or anonymize your data. Your data will also be deleted or anonymized if you withdraw your application. In the event of anonymization, the data will only be available to us as so-called metadata without direct personal reference for statistical evaluations (for example, proportion of applications from women or men, number of applications per period, etc.). Invoices for any travel expense reimbursements are archived in accordance with tax law requirements.

In addition, you can consent to the inclusion of your data in our "Talent Pool". In the event of your consent, we reserve the right to store your data for 365 days after the end of the application process in order to identify any other interesting positions for you. This also applies, for example, to applications for apprenticeships or internships.

You can give your consent as part of the application process. The legal basis for the processing of your personal data for use in our Talent Pool, if you have given your consent in this regard, is Art. 6 (1) p. 1 lit. a DSGVO. You can also revoke your consent at any time with effect for the future. In the event of revocation, we will immediately delete your data from our Talent Pool.

5. Passing on the data to processors

The data transmitted as part of your application will be transferred via TLS encryption and stored in a database. This database is operated by Personio GmbH, Rundfunkplatz 4, 80335 Munich (hereinafter "Personio"), which provides the personnel administration and applicant management software we use (https://www.personio.de/impressum/). In this context, Personio is our processor according to Art. 28 DSGVO. The basis for the processing here is an order processing contract between us as the controller and Personio as the processor.

6. Data protection rights

If your personal data is processed, you are entitled to the following rights in particular as a data subject within the meaning of the DSGVO:

Right to information (Art. 15 DSGVO).
You have the right to request confirmation as to whether we are processing data relating to you. You also have the right to receive from us at any time, free of charge, information about the personal data stored about you and a copy of this data in accordance with the legal requirements.

Right to rectification (Art. 16 DSGVO).
You have the right to demand the immediate correction and/or completion of any personal data relating to you that is incorrect or incomplete. We shall carry out the rectification without undue delay.

Right to restriction of processing (Art. 18 DSGVO).
You have the right to demand that we restrict processing if one of the legal requirements is met.

Right to deletion (Art. 17 DSGVO).
You have the right to demand that we delete the personal data concerning you without undue delay, if one of the legal grounds applies and insofar as the processing is not necessary.

Right to information
If you have asserted the right to rectification, erasure or restriction of processing against us, we are obliged to inform all recipients to whom the personal data concerning you has been disclosed of this rectification or deletion of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed about these recipients.

Right to data portability (Art. 20 DSGVO).
You have the right to receive the personal data concerning you, which you have provided to us, in a structured, common and machine-readable format in accordance with the legal requirements. You also have the right to transfer this data to another controller without hindrance from us in accordance with the legal requirements. You also have the right, in accordance with the law, to have the personal data transferred directly from us to another controller, insofar as this is technically feasible and insofar as this does not adversely affect the rights and freedoms of other persons.

Right to object (Art. 21 DSGVO).
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6 (1) sentence 1 lit. e or f DSGVO. This also applies to profiling based on these provisions.

We will no longer process the personal data in the event of objection, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
To exercise the right to object, you can contact us at any time.

Right of withdrawal in case of consent
You have the right to revoke your consent to the processing of personal data at any time. The revocation of your consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Right to file a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to file a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

Final Provisions
We reserve the right to adapt this Privacy Policy at any time to ensure that it always complies with the current legal requirements or to reflect changes in the application process or similar. The new data protection declaration will then apply to a renewed visit to this recruiting page or a renewed application.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.